ROTC Administrative Forms
Table of Contents
- Required Forms to Enroll in ROTC
- ROTC Administrative Glidepath
- Where to Find Forms
- Adobe Acrobat Reader
- Scanning Documents for Submission to ROTC
- How to Login to and Sign Military Websites/Forms
- Microsoft Teams Access
- What other software platforms do I need?
Required Forms to Enroll in ROTC
Baltimore Student Exchange Program (BSEP) Form
This form is required for all Towson University, Notre Dame of Maryland University, and Goucher College students to register for ROTC courses each semester. The completed form should be submitted to our Recruiting Operations Officer (contact information found on the Contact Us bar that is located on every page).
This form is forwarded by our team to each university's Registrar Office. Add/drop/withdrawal is also processed in the same manner through email correspondence with each university's Registrar Office. Our preferred BSEP form submission time is April 1st for fall ROTC courses and November 1st for spring ROTC courses to allow maximum time for processing, but this is a soft deadline and exceptions are possible.
Loyola students do not need to use this form, and enroll for ROTC class directly through the Loyola Self-Service > Student Planning page just like any other class.
- MS*101 Introduction to the Army (Fall First-Year. 3 Credits.)
- MS*102 Foundations of Leadership (Spring First-Year. 3 Credits.)
- MS*201 Leadership and Ethics (Fall Sophomore Year. 3 Credits.)
- MS*202 Army Doctrine and Decision-Making (Spring Sophomore Year. 3 Credits.)
- MS*301 Training Management and the Warfighting Functions (Fall Junior Year. 3 Credits.)
- MS*302 Applied Leadership in Small Unit Operations (Spring Junior Year. 3 Credits.)
- MS*401 The Army Officer (Fall Senior Year. 3 Credits.)
- MS*402 Company Grade Leadership (Spring Senior Year. 3 Credits.)
- MS*403 Senior Independent Military Studies (Special Circumstances Only. 3 Credits.)
In addition, every Cadet needs to annotate and register for:
- MS*009 Physical Training Lab (1-hour on Tuesday and 1-hour on Thursday, 6AM-7AM.)
- MS*099 Leadership Lab (4-hours each Wednesday, 6AM-9:50AM. 1 Credit.)
For example, a first-year student attending Towson University in the fall semester would list the following courses on their BSEP form:
MS*101 Introduction to the Army. 3 Credits.MS*009 Physical Training Lab. 0 Credits.
MS*099 Leadership Lab. 1 Credit.
Example entry in Section 2 of the BSEP Form for one course:
Department Code: MS
Course #: 101
Section #: 01 (This is 01 for every ROTC course and lab)
Course Title: Introduction to the Army
Credits: 3
Course Schedule Day/Time: T Th 8:00AM-9:15AM
Pre-Req Met (if required): Yes
Seniors need to annotate both of these above labs and also register for:
- MS*499 Command & Staff Simulation Lab (Seniors only. 1-hour in-person or virtual each Monday, 8AM-9AM. 1 Credit.)
For example, a senior student attending Towson University in the fall semester would list the following courses on their BSEP form:
MS*401 The Army Officer. 3 Credits.MS*009 Physical Training Lab. 0 Credits.
MS*099 Leadership Lab. 1 Credit.
MS*499 Command and Staff Simulation Lab. 1 Credit.
Example entry in Section 2 of the BSEP Form for one course:
Department Code: MS
Course #: 401
Section #: 01 (This is 01 for every ROTC course and lab)
Course Title: The Army Officer
Credits: 3
Course Schedule Day/Time: T Th 3:05PM-4:20PM
Pre-Req Met (if required): Yes
Students who run into registration issues due to exceeding total credit limits for a semester can contact the Department Chair of Military Science for a credit override.
Click here to download the Baltimore Student Exchange Program (BSEP) Form
Medical Fitness Statement for Enrollment in ROTC (DA Form 3425-R)
This form must be signed by your medical physician, ideally prior to the start of your first semester with ROTC. It signifies that you are physically able to participate in ROTC, and that a medical physician has verified that they "find no medical condition or physical impairment that precludes your participation in ROTC, a program no more physically strenuous than a normal college physical education program."
Students can not participate in ROTC without this legal document.
Planned Academic Program Worksheet (USACC Form 104-R)
This form must be submitted to the Recruiting Operations Officer prior to registering for your first ROTC course.
This form also must be submitted once a semester to your ROTC instructor for every semester
of ROTC, within the first 30 days of your first ROTC class of the semester. It must
be reviewed and signed by an academic advisor each time.
The submission of a completed Planned Academic Program Worksheet, USACC Form 104-R,
within 30 days of the start of the ROTC semester, is 10% of your overall ROTC course grade each semester.
Every time, the 104-R must be filled out from your first college semester all the way to your planned final graduating semester. Do not just fill out the form up to the current semester. Include all ROTC courses and labs onto your 104-R.
The form must be filled out digitally. Signatures must be in pen, or using digital certificates that are embedded within military ID cards.
While you may not know the exact sequence of core classes or electives that you will take for your degree at any given time, you must approximate a hypothetical version of your complete degree plan with a hypothetical combination of course sequences based on the degree plan recommended to you by your university for your chosen major.
There are several critical reasons for this form:
- It approximates the exact semester in which you will graduate with a degree.
- It approximates the exact fall/spring semesters in which you will be considered an academic first-year, sophomore, junior, and senior.
- It allows you to be placed in the correct ROTC course that is academically aligned to your graduation timeline, preventing possible disenrollment or removal from ROTC.
- It allows you to be scheduled on-time for required ROTC summer training (e.g., Basic Camp, Advanced Camp) after fulfilling required prerequisite ROTC courses on campus, preventing possible disenrollment or removal from ROTC.
- It is a legal document required to "contract" and/or apply for an ROTC scholarship.
- It prevents academic fraud and erroneous ROTC commissions.
- It prevents ROTC students from becoming so academically misaligned that they cannot take the authorized sequence of ROTC courses required to commission as an Army Officer.
In rare circumstances where your academic advisor at your university will not allow you to schedule an appointment with them to review your Planned Academic Program Worksheet (104-R), please notify our team and forward us all relevant email traffic so we can escalate the situation appropriately.
Because the Planned Academic Program Worksheet (104-R) is time intensive to complete the first time, we recommend saving an unsigned digital version as a draft—to be re-used and updated each semester throughout your college career.
Note: All contracted Cadets must seek approval from the Department Chair of Military Science before they switch majors. Failure to seek approval will result in disenrollment and removal from ROTC.
Recruit/Trainee Prohibited Activities Acknowledgement (DD Form 2983)
All ROTC students must sign and turn in this form before the start of each semester. The Recruit/Trainee Prohibited Activities Acknowledgement outlines prohibited activities between ROTC students, Cadets, and faculty, Cadre, and auxillary staff.
ROTC Administrative Glidepath
The following reference chart describes the administrative requirements of ROTC as they apply to each stage of student progression. We recommend you print this file out and use it as a checklist. Students are highly encouraged to keep saved or physical copies of all their administrative forms throughout their time in ROTC as a backup.
Click here to download the ROTC Administrative Glidepath
Where to Find Forms
Always verify that you are filling out the most current version of each form using Adobe Reader. The latest version of each form listed above can be downloaded on the official U.S. Army Cadet Command website:
Click here to download ROTC forms from the U.S. Army Cadet Command official website
Adobe Acrobat Reader
Note that all military and ROTC forms must be opened, edited, and saved through Adobe Acrobat Reader:
Click here to download Adobe Acrobat Reader
To deliberately open the form with Adobe Acrobat Reader:
- Ensure Adobe Acrobat Reader is installed on your computer.
- Save the file to your computer.
- Navigate to the file.
- Right-click the file and select "Open with".
- Select "Choose another app".
- Select Adobe Acrobat.
- Press "Always".
- All forms will now automatically open with Adobe Acrobat Reader, and everything you type into these forms will now save properly. You can now double-click forms to open them.
Scanning Documents for Submission to ROTC
Many documents will be required throughout your time in ROTC for submission and upload into the U.S. Army Cadet Command digital student profile management system.
Avoid sending personally identifiable information (PII) and personal health information (PHI) across unsecured devices and networks. The best practice is to bring in physical copies of required records to our ROTC offices, so that we can scan them digitally using authorized and secure devices.
When you are sending in documents that do not contain PII or PHI, please do not send us a photo of the document using your phone's camera. This is unusable.
Always use scanning devices (printer scanners) or a phone app that can produce high quality scans of the documents (many reliable apps are available in your mobile device app store for free, such as Tiny Scanner). Scanned documents must be saved as a .pdf file format.
Did you know?
One of the top reasons why students miss critical registration, contracting, or scholarship deadlines is because they send in unusable and blurry camera photos of their legal documents, or fill in required forms using Microsoft Edge or Safari instead of Adobe Acrobat Reader, rendering the forms unusable.
How to Login to and Sign Military Websites/Forms
Military websites such as Talent Based Branching (TBB) require students to login using military certificates that must be installed on their computers (cellphones do not work), a military ID Common Access Card (CAC), and the number pin associated with their CAC. When students have these certificates, CAC, and pin available, they can also officially sign military Adobe forms, described above, instead of signing using a hard copy print-out and pen.
Required Items:
- You must have a valid and current (not expired) military ID card (CAC).
- You must know the login pin to your CAC.
- You must have a CAC reader (USB device). You can borrow extra CAC readers from our ROTC offices, or purchase one from an online vendor (e.g., Amazon). Students are encouraged to purchase a CAC reader before they graduate/commission, as this item will be used throughout their military careers.
- Your computer must have military certificates installed:
- Download and install military certificates using this link and follow the instructions on the page.
- Restart your computer.
- You can now login to military websites and/or sign military forms from your personal computer.
Microsoft Teams Access
All ROTC students must have access to Microsoft Teams with a @loyola.edu login.
Once a student is registered for ROTC, they need to gain access to their assigned @loyola.edu login, contacting the Office of Technology Services, if necessary, and their Loyola Evergreen ID Card from Student Administrative Services at Maryland Hall Room 140, if they do not already have them. This applies primarily to Towson University, Notre Dame of Maryland University, and Goucher College students. Note that students from these universities will automatically have a Loyola ID number created in their name once they register for their first ROTC course.
The Greyhound Battalion primarily operates on Microsoft Teams for all classroom work, administrative form submissions, and all other ROTC functions. Please ensure you have Teams installed and that your @loyola.edu login works for Teams.
Using Microsoft Teams is a core component of the ROTC curriculum, as the United States Army uses this as its main file management platform. Throughout ROTC, students will become proficient in utilizing Microsoft Teams in a professional setting.
Request access to the ROTC teams channels via your ROTC instructors. You will be added to the channel, Greyhound BN ROTC - Cadets.
Note: Only use your @loyola.edu for Microsoft Teams. Do not use an email from another university or a personal email, as your access rights will be restricted.
What other software platforms do I need?
Depending on your role and seniority in ROTC, you will need access to the following software platforms, all of which are provided free of charge to all ROTC students with their @loyola.edu login. All ROTC students can request the following software platforms at any time by contacting the Office of Technology Services and notifying them that they are an ROTC student.
- Adobe Creative Cloud
- Acrobat
- Photoshop
- Illustrator
- Premiere Pro
- After Effects
- Microsoft Office Suite
- Teams
- Outlook
- Word
- PowerPoint
- Excel
During ROTC, you will become proficient across multiple software platforms, increasing your marketability after graduation.
Contact Us
LTC Evan Westgate
Professor of Military Science
ewestgate@loyola.edu
SFC Marisela Andrews
Senior Military Science Instructor
mandrews3@loyola.edu
For questions about joining ROTC:
CPT John Smith
Recruiting Operations Officer
jsmith30@loyola.edu
(410) 617-5179
300 Radnor (Main Office)
Early House (Operations Office)
Cadet Command Website NATIONAL ROTC SCHOLARSHIP DEADLINES (HIGH SCHOOL APPLICANTS) ARMY NATIONAL GUARD SCHOLARSHIPS ARMY RESERVE SCHOLARSHIPS