ROTC Administrative Forms
Table of Contents
- Required Forms to Enroll in ROTC
- ROTC Administrative Glidepath
- Where to Find Forms
- Adobe Acrobat Reader
- Scanning Documents for Submission to ROTC
Required Forms to Enroll in ROTC
Baltimore Student Exchange Program (BSEP) Form
This form is required for all Towson University, Notre Dame of Maryland University, and Goucher College students to register for ROTC courses each semester. The completed form should be submitted to our Recruiting Operations Officer (contact information found on the Contact Us bar that is located on every page).
This form is forwarded by our team to each university's Registrar Office. Add/drop/withdrawal is also processed in the same manner through email correspondence with each university's Registrar Office. Our preferred BSEP form submission time is April 1st for fall ROTC courses and November 1st for spring ROTC courses to allow maximum time for processing, but this is a soft deadline and exceptions are possible.
Loyola students do not need to use this form, and enroll for ROTC class directly through the Loyola Self-Service > Student Planning page just like any other class.
In addition, every Cadet needs to annotate and register for:
- MS*009 Physical Training Lab (1-hour on Tuesday and 1-hour on Thursday, 6AM-7AM.)
- MS*099 Leadership Lab (4-hours each Wednesday, 6AM-9:50AM. 1 Credit.)
Seniors need to annotate both of these above labs and also register for:
- MS*499 Command & Staff Simulation Lab (Seniors only. 1-hour in-person or virtual each Monday, 8AM-9AM. 1 Credit.)
Click here to download the Baltimore Student Exchange Program (BSEP) Form
Medical Fitness Statement for Enrollment in ROTC (DA Form 3425-R)
This form must be signed by your medical physician, ideally prior to the start of your first semester with ROTC. It signifies that you are physically able to participate in ROTC, and that a medical physician has verified that they "find no medical condition or physical impairment that precludes your participation in ROTC, a program no more physically strenuous than a normal college physical education program."
Students can not participate in ROTC without this legal document.
Planned Academic Program Worksheet (USACC Form 104-R)
This form must be submitted to the Recruiting Operations Officer prior to registering for your first ROTC course.
This form also must be submitted once a semester to your ROTC instructor for every semester
of ROTC, within the first 30 days of your first ROTC class of the semester. It must
be reviewed and signed by an academic advisor each time.
The submission of a completed Planned Academic Program Worksheet, USACC Form 104-R,
within 30 days of the start of the ROTC semester, is 10% of your overall ROTC course grade each semester.
Every time, the 104-R must be filled out from your first college semester all the way to your planned final graduating semester. Do not just fill out the form up to the current semester. Include all ROTC courses and labs onto your 104-R.
The form must be filled out digitally. Signatures must be in pen, or using digital certificates that are embedded within military ID cards.
While you may not know the exact sequence of core classes or electives that you will take for your degree at any given time, you must approximate a hypothetical version of your complete degree plan with a hypothetical combination of course sequences based on the degree plan recommended to you by your university for your chosen major.
There are several critical reasons for this form:
- It approximates the exact semester in which you will graduate with a degree.
- It approximates the exact fall/spring semesters in which you will be considered an academic first-year, sophomore, junior, and senior.
- It allows you to be placed in the correct ROTC course that is academically aligned to your graduation timeline, preventing possible disenrollment or removal from ROTC.
- It allows you to be scheduled on-time for required ROTC summer training (e.g., Basic Camp, Advanced Camp) after fulfilling required prerequisite ROTC courses on campus, preventing possible disenrollment or removal from ROTC.
- It is a legal document required to "contract" and/or apply for an ROTC scholarship.
- It prevents academic fraud and erroneous ROTC commissions.
- It prevents ROTC students from becoming so academically misaligned that they cannot take the authorized sequence of ROTC courses required to commission as an Army Officer.
In rare circumstances where your academic advisor at your university will not allow you to schedule an appointment with them to review your Planned Academic Program Worksheet (104-R), please notify our team and forward us all relevant email traffic so we can escalate the situation appropriately.
Because the Planned Academic Program Worksheet (104-R) is time intensive to complete the first time, we recommend saving an unsigned digital version as a draft—to be re-used and updated each semester throughout your college career.
Note: All contracted Cadets must seek approval from the Department Chair of Military Science before they switch majors. Failure to seek approval will result in disenrollment and removal from ROTC.
ROTC Administrative Glidepath
The following reference chart describes the administrative requirements of ROTC as they apply to each stage of student progression. We recommend you print this file out and use it as a checklist. Students are highly encouraged to keep saved or physical copies of all their administrative forms throughout their time in ROTC as a backup.
Click here to download the ROTC Administrative Glidepath
Where to Find Forms
Always verify that you are filling out the most current version of each form using Adobe Reader. The latest version of each form listed above can be downloaded on the official U.S. Army Cadet Command website:
Click here to download ROTC forms from the U.S. Army Cadet Command official website
Adobe Acrobat Reader
Note that all military and ROTC forms must be opened, edited, and saved through Adobe Acrobat Reader:
Click here to download Adobe Acrobat Reader
To deliberately open the form with Adobe Acrobat Reader:
- Ensure Adobe Acrobat Reader is installed on your computer.
- Save the file to your computer.
- Navigate to the file.
- Right-click the file and select "Open with".
- Select "Choose another app".
- Select Adobe Acrobat.
- Press "Always".
- All forms will now automatically open with Adobe Acrobat Reader, and everything you type into these forms will now save properly. You can now double-click forms to open them.
Scanning Documents for Submission to ROTC
Many documents will be required throughout your time in ROTC for submission and upload into the U.S. Army Cadet Command digital student profile management system.
Avoid sending personally identifiable information (PII) and personal health information (PHI) across unsecured devices and networks. The best practice is to bring in physical copies of required records to our ROTC offices, so that we can scan them digitally using authorized and secure devices.
When you are sending in documents that do not contain PII or PHI, please do not send us a photo of the document using your phone's camera. This is unusable.
Always use scanning devices (printer scanners) or a phone app that can produce high quality scans of the documents (many reliable apps are available in your mobile device app store for free, such as Tiny Scanner). Scanned documents must be saved as a .pdf file format.
Did you know?
One of the top reasons why students miss critical registration, contracting, or scholarship deadlines is because they send in unusable and blurry camera photos of their legal documents, or fill in required forms using Microsoft Edge or Safari instead of Adobe Acrobat Reader, rendering the forms unusable.
Contact Us
LTC Evan Westgate
Professor of Military Science
ewestgate@loyola.edu
MSG Gene Zhang
Senior Military Science Instructor
gyzhang@loyola.edu
For questions about joining ROTC:
CPT John Smith
Recruiting Operations Officer
jsmith30@loyola.edu
(410) 617-5179
300 Radnor (Main Office)
Early House (Operations Office)
Cadet Command Website NATIONAL ROTC SCHOLARSHIP DEADLINES (HIGH SCHOOL APPLICANTS) ARMY NATIONAL GUARD SCHOLARSHIPS ARMY RESERVE SCHOLARSHIPS