The type(s) and levels of insurance coverage required for a given contract or lease will be determined based on discussion between the requesting department and the office of facilities and campus services. The University’s risk manager is also available for technical assistance, in determining appropriate terms of insurance and indemnification.
The indemnification provision of a contract or agreement outlines the management and transfer of risk, by establishing the circumstances in which parties to the contract will hold each other harmless in the event of a claim or suit that results from the activities or transactions specified in the contract. Typically each party to the contract or lease agrees to hold the other party harmless if it is determined that the issue that triggered the claim or suit was the result of the sole negligence of one or another signatory to the contract. The wording of an indemnification provision will be determined through discussion between the requesting department and the office of facilities and campus services, and, in turn, with the risk manager and/or the University’s legal counsel.
Example of Indemnification
*Below, “facility” pertains to the organization in which the University is entering into a contract with.
Facility hereby agrees to indemnify, protect, and hold harmless University, its agents, officers, trustees, students, and employees from and against any and all claims, demands, actions or judgments for which University, its agents, officers, trustees, students or employees may become liable upon or arising out of any services performed under or pursuant to this Agreement resulting from the negligence, actions, or omissions of the Facility, its trustees, officers, agents, or employees.
Certificates of Insurance
A Certificate of Insurance (COI) is a document issued by the University’s insurance broker. This document confirms and summarizes the University’s insurance policy(ies). For example, a COI lists the policyholder's name, policy effective date, the type(s) of coverage(s), policy limits and other details as needed based on contract/agreement requirement(s).
COI may be requested from a vendor or partner to evidence insurance as detailed in a contract or agreement.
The University may be requested to provide a COI to evidence insurance as detailed in a contract or agreement.