Loyola University Maryland

International Programs

Fall Semester

Forms, Links and Resources                     

Registration Instructions:

  1. SELF-REGISTER: All students will self-register unless they need special assistance from the Office of International Programs.

  2. Pre-Requisite While Abroad: If you are taking a pre-requisite for a Fall 2019 course while abroad you will need to complete the Study Abroad Prerequisite Registration form and submit to OIP by February 28, 2019.

  3. Pre-Requisite Over Summer: If you will be taking a pre-requisite for Fall 2019 over the summer follow the steps under “Self-registering and Taking Pre-requisites Over the Summer.”

  4. OIP Registers for you: If you are on a Loyola sponsored trip or will be in class during your registration time, you can ask OIP to register you.  You will need to complete the Undergraduate Form for Study Abroad Students by March 1, 2019.

     

OIP will give all students electronic permission to register, with the exception of Sociology majors. Sociology majors must receive electronic permission to register by their major advisor. 

 Deadlines for Registration Forms:

  • February 28, 2019: self-registering and taking prerequisites abroad or over the summer
  • March 1, 2019: you want the Office of International Programs to register you for all of your classes

1. Self-Registering

  • Students who are self-registering and not taking ANY prerequisites abroad OR during the summer of 2019 will NOT have to complete a Study Abroad Registration Form for Fall 2019.

  • You should go into WebAdvisor on your appointed day and time and register for your courses just like you would if you were on the Baltimore campus.

2.  Self-Registering and Taking Pre-requisites Abroad

  • Students who are self-registering AND are taking a prerequisite class(s) abroad for a course you want to take next semester will need to complete the Study Abroad Prerequisite Registration form and submit to OIP by February 28, 2019.

  • Send the completed form to oipregistrations@loyola.edu. Make sure you list the course number, the course title, and the section you want. DO NOT SEND TO ANY OTHER DEPARTMENT ON CAMPUS.

  • Once you complete the form and submit it to us, we will go into the system to input the prerequisite course(s) you are currently taking so that you will be able to self-register for all of your classes on your registration day and time.

  • If you do not submit the Study Abroad Prerequisite Registration form to oipregistrations@loyola.edu by February 28, you will need to email your program coordinator to ask for assistance on the day of registration.

  • If you do not submit the Study Abroad Prerequisite Registration form by February 28, 2019, on the day of registration you will need to complete the following steps:

  1.     Register for the classes that do not have any prerequisites.
  2.     Exit WebAdvisor

  3.     Email your program coordinator the course you want to be registered for along with the course you are currently in that serves as a pre-requisite

  4.     Check WebAdvisor 10 -20 minutes to see if the course(s) are on your schedule.

3. Self-Registering and Taking Pre-requisites Over the Summer

Summer Courses at Loyola

  • Students who are self-registering and are going to take a summer course at Loyola must register and pay for the summer course(s) prior to registration day. It is best to register for a summer course at Loyola at least two weeks before fall registration.

  • If you register for a summer course at Loyola, you should be able to self-register without any assistance from OIP.

  • If you have any questions about summer courses at Loyola, please contact AASC at aasc@loyola.edu.

Summer Courses Away

  • If you plan to take a summer course(s) away and it is a prerequisite for a course(s) you need to take in the fall, you MUST start the summer away approval process with Academic Advising and Support before your registration day.

  • You will NOT be able to self-register for a fall class that has as a prerequisite a summer away course(s). Your program coordinator at Loyola will have to register you for any course that has as a prerequisite a summer away course.

  • Your program coordinator can only register you if you have started the summer away process with Academic Advising and Support.

  • If you have any questions about summer away, contact the Academic Advising and Support Center at aasc@loyola.edu.

  • If you have started the summer away process with Academic Advising and Support before your registration day, you will need to complete the following steps on registration day:

1. Register for the classes you can that do not have any prerequisites.

2. Exit WebAdvisor.

3. Email your program coordinator the course(s) you want to take and the summer course you plan to take. Your program coordinator will have to register you for the class(s) that has as a prerequisite(s) a summer away course.

4. Check WebAdvisor 10 -20 minutes to see if the course(s) are on your schedule. 

4. OIP Registers for you - Students in Class or on a Loyola Sponsored Trip

Students who will be in class or on a Loyola sponsored trip on their registration day and time can ask the Office of International Programs to register them.

  • Students will need to complete and submit the 3 page, Undergraduate Form for Study Abroad Students March 1, 2019 to the Office of International Programs at oipregistrations@loyola.edu. Do not send to any other department other than OIP (Office of International Programs).
  • On the first page, students should list their top 5 – 3 credit courses, plus any 1 – credit or 2 – credit course needed.
  • On the second page, students should list their course alternates for their top 5 courses. The list should NOT be repeats of the courses listed on the first page.
  • On the third page, students must list the courses and credits they are taking abroad to verify prerequisites for courses in the fall.

     

Before Registration –

Know your registration date and time:

  • Registration is based on Eastern Standard Time Zone. You will need to take this into consideration.
  • Daylights Saving Time begins March 10, 2019 in the United States.
  • On or around February 20, 2019 you will be able to find your time and number by going to  inside.loyola.edu, WebAdvisor for Students, Registration, Reg/Appointment Permission (Undergraduates Only) and to see if you are on a hold for registration.
  • All course-related information is available via inside.Loyola.edu, WebAdvisor (WA) for Students, Search for Sections.
  • Look out for an email from the Records Office later in the semester with more information and full WA registration instructions.
  • You can ONLY register for 5-3 credit courses, plus 1 or 2 credit labs or courses on your registration day.
  • You will not be able to register for 6-3 credit courses on your registration day.
  • must wait at least 20 minutes after your registration time to check your course schedule.

Decide how you want to register:

Determine if you will be on a Loyola sponsored trip on your registration day. If so, you can ask the Office of International Programs to register you. Complete and submit the registration form for study abroad students.

If you will not be on a Loyola sponsored trip or if you will not be in class during your registration time and day, you will self-register.

You can contact the Office of International Programs if you decide to change your registration selection once you know your time and number.

Know where you can register for courses and who will give you electronic permission to register.

How to access registration:

Two paths of access to the registration system are offered. Choose one:

  • https://inside.loyola.edu (Portal)

    • WebAdvisor for Students > Registration, and click  Undergraduate Registration

  • https://www.loyola.edu/webadvisor (WebAdvisor Direct)

    • Students, click Undergraduate Registration

    • This path is useful in case there are ever problems with the portal

  • Contact the Student Technology Center at 410-617-5555, if you have any technical difficulties with inside.loyola.edu or the direct WA site.

  • The Office of International Programs will give you electronic permission to register for classes. We HIGHLY recommend that you contact your major advisor before registering to confirm what courses you plan to take and to check if you missed something for fall 2019.

Confirm you are not on a financial hold:

  • Students on financial holds will not be allowed to register for courses. Therefore, you should check if you are on a financial hold by going to insideLoyola.edu, WebAdvisor, Reg/Appointment Permission.
  • Sometimes holds are added just prior to registration, so be sure to check this screen the day before you register.
  • If you are on a hold, you should contact SAS (Student Administrative Services) at SAS@loyola.edu or call 410-617-5047 to resolve the matter before registration.

Deposits for Fall 2019:

  • All students who need to register for fall 2019 must submit a $300 tuition deposit to Student Administrative Services by February 22, 2019.
  • All students who need on-campus housing for fall 2019 must submit a $300 housing deposit to Student Administrative Services by February 22, 2019
  • Late payment of the above deposit(s) can result in not being registered for the fall and not receiving on campus housing.
  • If you plan to live on-campus fall of 2019, study abroad students must complete the first step of the online housing selection process for fall 2019 by the dates Student Life sends to you. Failing to complete the first step of the on-line housing process will result in students not able to continue with the on-line housing process for the fall. As a result, students who do not complete first part of the on-line application will not receive on-campus housing. 
  • Here is the link to Student Administrative Services: http://www.loyola.edu/department/reenrollmentdeposit.aspx

Confirm what courses you plan to take:

  • Check times and professors for courses you want to take fall of 2019.
  • Confirm you did not create any time conflicts.
  • Rising juniors (Class of 2021) should check their registrations after the rising seniors (Class of 2020) have registered to see if any of their course choices have closed.
  • Contact your major advisor and let your advisor know what you are registered for abroad and the abroad courses are working in your degree program.
  • Review with your major advisor what courses you plan to take fall of 2019.  
  • Confirm if you need to take a sixth course. Remember, your major advisor must give you electronic permission to take a sixth course.

Confirm if your course selections have a prerequisite(s) or need electronic permission from the instructor/department chair:

  • Check all courses you plan to take to see if they have a prerequisite(s) or needs electronic permission from the instructor.
  • The computer will not allow you to register for courses you have not satisfied the prerequisites.
  • If you took a course over the summer (2018) but you did not have the official transcript sent to the Records Office for processing, you will not be able to register for a course(s) this fall that has the summer course(s) in 2018 as a prerequisite(s).
  • If a course needs electronic permission from the instructor, it is YOUR responsibility to contact the instructor before your registration date and time to receive the electronic permission.
  • We recommend getting the permission from the instructor in advance of your registration date.
  • Email permission from the instructor will be accepted, but you will need to send the email permission before your registration date to your study abroad coordinator in the Office of International Programs AND THE Office of International Programs will have to register you for the course(s).
  • Email permission(s) from instructors must be received by March 15, 2019 for the Class of 2020, and March 22, 2019 for the Class of 2021.
  • If you do not receive electronic or email permission, you will not be able to register for the course(s).

Summer Courses and Fall Registration:

 Summer Courses at Loyola:

  • If you are planning to take a summer course at Loyola, you will need to contact AASC (Academic Advising and Support Center) by email (aasc@loyola.edu) and receive permission from AASC to register for courses on Web Advisor. AASC will check prerequisites and give you permission to register for summer courses at Loyola. You will have to register for the summer course(s) BEFORE you can self-register or have the Office of International Programs register you.
  • The Class of 2020 must complete the above steps no later than 3:00 p.m. EST (Baltimore time) on February 28, 2019. The Class of 2021 must complete the above steps no later than 3:00 p.m. EST (Baltimore time) on day, March 7, 2019.
  • Here is the link to AASC’s website: http://www.loyola.edu/department/aasc/students/summer-courses.aspx

 Summer Courses Away:

  • If you are planning to take a summer course away, you will need to fill out the Summer Away Request Form (www.loyola.edu/aasc) with all of the information before March 8, 2019. Academic Advising and Support Center has detailed information on which courses can be taken away. If the summer course(s) is a prerequisite for a course you plan to register for in the fall, you will not be able to register for it. The Office of International Programs will have to register for it.
  • Please note that you do not need to receive permission from AASC (Academic Advising and Support Center) to take the course away from Loyola before being registered for the fall course(s), because the process can take a while. However, you need to start the process with AASC first by completing the Summer Away Request form BEFORE March 8, 2019.  

Here is the link to the Records Office website with information on summer courses at Loyola: http://www.loyola.edu/department/records/undergraduate/summer-registration.aspx

Sixth Course

  • All students must get electronic permission for a sixth course from their major advisor.
  • OIP cannot give electronic permission for a sixth course.
  • If you are unable to self-register for a sixth course because of a prerequisite issue, you can contact Academic Advising and Support Center via email (aasc@loyola.edu).
  • If you are a rising senior or rising junior, you can self-register for a sixth course starting July 12, 2019 beginning at 9:00 a.m. EST time.

Instructions and Information for Students Self-Registering

  • From your registration time up to 4:00 p.m. Baltimore, Eastern, Standard time, you will be able to register yourself, add, and drop courses.
  • You are in control of your schedule.
  • Do not attempt to register earlier than your official registration time on the registration menu. If you do, you will receive an error message that says you cannot register at this time. You will then have to begin again.
  • If your schedule does not include any courses that require prerequisites, you should be able to register yourself.
  • You may not be able to register for a course(s) due to the following reasons: course closed; time conflict; course cancellation; missing a prerequisite(s); missing permission from instructor; do not meet registration restrictions; or did not qualify on the placement exam.
  • IMPORTANT: If you transferred a course or took a substitution course as a prerequisite for a course you want to register for in the fall, you may not be able to register for that course(s) in the fall because the computer may not recognize those transfer or substitution courses as fulfilling prerequisites.
  • IMPORTANT: If you plan to take a summer course (2019) and the summer course is a prerequisite for a class you want/need to take in the fall, you MUST either 1) register for it at Loyola by March 8, 2019 OR 2) you must start the Summer Away process to take the course at another institution with Academic Advising and Support Center BEFORE March 8, 2019.
  • If we cannot verify you are taking the prerequisite abroad and/or you have not started the process to register for a summer course that is a prerequisite(s) for a course you need for the fall, the Office of International Programs will NOT be able to register you for that course(s).

Problems if you self-register:

  • If you encounter technical difficulties when self-registering and you would like for the Office of International Programs to now register you, you must email your study abroad coordinator. Give them the following information: your full name, student ID number, program name, and written confirmation you now want the Office of International Programs to register you.
  • Example: John Smith, ID000000, Ghana Program, I chose to self-register, but now I would like for the Office of International Programs to register me. Put in the subject heading of the email, “Registration Difficulties”.
  • IMPORTANT: Please be advised that the Office of International Programs will assist students on a first come-first serve basis with registration problems on their registration day. 

Instructions and Information – if you have the International Programs to register you

  • We can assist you with registration in the event you are unable to self-register.
  • We can also override prerequisites provided you are in the process of completing the prerequisite(s) either abroad or have started the registration process to take a course over the summer at Loyola or away from Loyola by the stated deadlines. It is important that you complete the registration form in its entirety to help us get you a full-time load of courses.
  • The Office of International Programs will do our best to get you 5-3 credit courses, but sometimes due to courses being closed or time conflicts, we may not be able to register you for a full-time load. Also, we may get you 5-3 credit courses, but it may not be the exact courses you had on your Fall 2019 Registration form (page 1). We may have to go to your course alternates.
  • If you do not receive the schedule you want or if you want to make any changes, you will need to contact Academic Advising and Support Center to make changes to your schedule. 

Course Override Form

What to do if a course you need is closed:

  • If a course you need to take in the fall is closed, you will need to complete a Course Override form.
  • You will have to complete a separate Course Override form for each course that you want to take.
  • Here is the link for the Course Override form: http://www.loyola.edu/department/aasc/students/registration
  • You need to submit the Course Override form to Academic Advising and Support Center at aasc@loyola.edu.

Registration Day: Office of International Programs Registers You

What you should know:

What the Office of International Programs will do on Registration Day: We will register you at your assigned time and on your assigned day:

  • If you elected to have the Office of International Programs register you, you cannot go on WebAdvisor to register yourself! This could jeopardize your registration. Only one person can be in a student's record at a time.
  • You should wait at least 20 minutes after your registration time to see your course selections. Please confirm that you have been registered!

Changing Course Schedules After Registration Time: What to Do

What to do after Registration:

  • Most students should have a full course load (five courses/15.0 credits) once they have registered through WebAdvisor or through the Office of International Programs.
  • If you elected to have the Office of International Programs register you and you want to make changes to this schedule, you need to email Academic Advising and Support Center at aasc@loyola.edu. Someone from their office will assist you with drop/add from abroad. 
  • You will need to send them an email outlining the specific course you want to drop and the course you want to add. You need to give the course number, course title and course section.
  • Requests will be handled in the order that they are received.
  • If you self-registered, you have until 4 p.m. Eastern Standard time (Baltimore time) on your registration day to add and drop. Once it is closed, you will need to send your course schedule changes to Academic Advising and Support Center at aasc@loyola.edu
  • All students (whether you self-registered or had international programs register you) have the option of changing their schedule using WebAdvisor. WebAdvisor add/drop opens on July 12, 2019 at 9 a.m. Eastern Standard time (Baltimore time).

Contact Information

Phone: 410-617-2910 or 2920
Office: Humanities 132
Email:
international@loyola.edu  

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