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Grant Handbook

Loyola University Maryland encourages faculty and administrators to seek external funding and is committed to managing these resources. Through its various offices, Loyola provides the institutional infrastructure for appropriate management of sponsor funding and ensures that Principal Investigators have the knowledge and resources necessary to manage awards appropriately. This manual is designed to serve as a guide for those who are interested in seeking external funding for projects to be conducted at Loyola. It provides an overview of procedures for the development, submission, and management of funds awarded by external sponsors.

Conflict of Interest Pertaining to Sponsored Projects 

The following document enunciates Loyola's conflict of interest policy pertaining to sponsored projects, which was last updated in 2017. If you have questions concerning conflict of interest pertaining to sponsored projects, please email

The conflict of interest policy stipulates that Loyola will implement more stringent requirements when required by a funding agency. One such case is for projects funded by the National Institutes of Health, The attached document should be referred to for projects funded by the NIH.

Intellectual Property

Loyola’s intellectual property policy covers creations subject to copyright or patent. If you have questions concerning intellectual property, please email

Please note an updated Intellectual property policy was approved and adopted February 2019.

Responsible Conduct of Research

Loyola University Maryland is committed to the responsible conduct of research (RCR). Loyola is committed to meeting the National Science Foundation (NSF) requirement that each institution have—at the time of proposal submission—a plan in place to provide training in the responsible and ethical conduct of research to all students and postdoctoral researchers participating in NSF-funded research. Information about the NSF requirement can be found on the NSF website.

Loyola  has identified the CITI Program (Collaborative Institutional Training Initiative at the University of Miami) to meet this RCR requirement. While this requirement applies only to proposals supported by the NSF, please contact a member of the ORSP if you are interested in this training. Discipline specific course are available for the following areas:

  • Biomedical; 
  • Social & Behavioral Research;
  • Physical Sciences;
  • Humanities;
  • Engineers; and 
  • Administrators

The RCR topic areas include: Research Misconduct, Data Management, Conflict of Interest, Collaborative Science, Responsible Authorship, Mentoring, Peer Review, LabAnimals, Human subjects.

Principal investigators (PI) on NSF grants are responsible for informing and ensuring that students and/or post-doctoral researchers complete the training. The PI should inform the student which course should be taken. Faculty members should provide additional mentoring in the responsible conduct of research specific to the needs of the research being conducted.

The student should complete the training before beginning any research activities supported by the NSF grant. The PI must provide a copy of the certificate of completion to the ORSP before the initial payment request for the student or post-doctoral researcher is forwarded for payment.  The ORSP will maintain copies of the certificates of completion on file for NSF-supported research.

Before completing the training and for more information about obtaining a certificate of completion please contact the ORSP at

How to Access the Training

If you have a CITI Program username and password:

Log in with your existing CITI Program username and password.

  1. If you have forgotten your username or password, you can retrieve them through the "Forgot" links in either the username or password boxes.
  2. Once logged in, click "Add Institutional Affiliation" under the Welcome sign.
  3. Type and locate your institution via the dynamic drop-down list.
  4. Next, click on courses above and then “View Courses” next to Loyola University Maryland.
  5. There you will see where you can “Add a Course.”
  6. Skip to Question 4 and answer which kind for research you are conducting and then scroll to the bottom and hit “Submit.”

If this is the first time you have registered with CITI

  1. Find the register button on the upper right portion of the home page and click it to bring up the registration page. 
  2. Choose Loyola University Maryland from the search box. All active organizations are listed.  
  3. Enter your first and last name along with your email address. Please enter your name here as you would like it to appear on your completion report received at the end of the course.
  4. You can use any email address to register but we recommend not using your organizational email. The account belongs to you, the learner, and if you leave the institution, you will still have access to the account if you use a non-organizational email. This means you can keep the same account and transfer credit if you affiliate with a new organization.
  5. Choose a username and password for your account. Please follow the on-screen instructions for the expected parameters of each field. Passwords are case sensitive. 
  6. During this step you will also select and answer a security question. This question will be used to assist in the recovery of your account if you have forgotten your username or password. Please select a question that is applicable to you and which you can comfortably answer for the tech support team.
  7. Enter your country of residence. 
  8. Professionals seeking credit for CITI Program courses can make their selection for Continuing Education credits during the next step. 
  9. The next section is organization specific. Enter the required information.
  10. In order to select the appropriate course, it will bring you to a series of questions. Skip to Question 4 and answer select the type of research you are conducting.
  11. Scroll to the bottom and hit “Submit.”
  12. After selecting your courses, click on “Finalize Registration.” Your learner account registration is complete. You will now be able to access the Main Menu of your account. Click on the course name to begin the course. If you need to change your course registration, click on Add a Course or Update Learner Group.

You do not have to complete the training all at one time. You can log in and out and it will save your progress. Once your course is complete, you will receive a certificate you can email to your faculty advisor. A more complete statement of Loyola responsible conduct of research education is available online.

Misconduct in Scholarship

The following document enunciates Loyola's misconduct in scholarship policy, which was passed in 2011. If you have questions concerning misconduct in scholarship, please email

Export Controls

The U.S. government regulates the export of goods and services including research to certain foreign countries and persons. The following information is meant to provide an overview of these restrictions so that you can take the necessary steps to ensure that you are not violating federal regulations. Please email with questions.