Loyola University Maryland

International Programs

Spring Semester

Important Forms

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All study abroad students will self-register for classes.  You will need to complete the Waiver A form AND complete the 3 page Spring 2019 Registration Form for Study Abroad Students. Once you complete Waiver A AND the 3 page Spring 2019 Registration Form for Study Abroad Students, submit ALL documents via email to the Office of International Programs at oipregistrations@loyola.edu. DO NOT SUBMIT TO YOUR PROGRAM COORDINATOR.

However, if you are on a Loyola sponsored trip (not personal travel trip) on your registration day and time, OR, if you will be in class during your registration time on your registration day, you can ask the Office of International Programs to register you for your classes. You must complete the Waiver B form to select to have the Office of International Programs register you. Once you complete the Waiver B form AND the 3 page Spring 2019 Registration Form for Study Abroad Students, submit via email to the Office of International Programs at oipregistrations@loyola.edu. DO NOT SUBMIT TO YOUR PROGRAM COORDINATOR.

ALL registration materials are due October 12, 2018. It does not matter if you are self-registering OR if you are asking the Office of International Programs to register you.  
Please send all completed registration materials to the International Programs’ email account: oipregistrations@loyola.edu.

Contact Information Regarding Registration

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Before Registration

The Spring 2019 registration dates:

  • Class of 2019 – October 24, 2018

  • Class of 2020 – October 31, 2018

  • Class of 2021 – November 7, 2018

  • Class of 2022 – November 14 and November 15

•Registration is based on Eastern Standard Time Zone. You will need to take this into consideration.

Daylights Saving Time ends November 4, 2018 in the United States.

On or around October 8, 2018 you will be able to find your time and number by going to inside.loyola.edu, WebAdvisor, Registration, Reg/Appointment Permission to see your registration time, and any holds that would prevent you from registering on your assigned day and time. 

•All course-related information is available via inside.Loyola.edu, WebAdvisor (WA) for Students, Search for Sections.

Click the hyperlink under the Section Name and Title for additional section information, including prerequisites, co-requisites, restrictions, and course descriptions.

  • Access WebAdvisor for Students, Registration, Undergraduate Registration to search for and place courses on your preferred sections list prior to registration day. This same path is where you actually register for courses on registration day.

    • Doing so eliminates searching for courses during your registration period, but it does not guarantee you space in courses.
  • Course offerings are also available via inside.Loyola.edu, Quick Links, Course Listings.
    • You can use Course Listings to save sections to your preferred sections list but cannot register with Course Listings, only WA.
  • Look out for an email from the Records Office later in the semester with more information and full WA registration instructions.
  • You can ONLY register for 5-3 credit courses, plus 1 or 2 credit labs or courses on your registration day.
  • You will not be able to register for 6-3 credit courses on your registration day.
  • If you are a senior, you will be able to add a sixth course on October 25, 2018.
  • You will need to check your courses for Spring 2019 to see if they have any prerequisites. You will need to note them on the Spring 2019 registration form.
  • You can self-register for a 6th course beginning Monday, November 19, 2018 with major advisor’s permission and provided you have satisfied any prerequisite prior to studying abroad and/or if your official transcript from abroad has been processed before November 19, 2018.
  • All class years: If you need a 6th course AND you are taking a prerequisite course(s) abroad for a class you need to take in the spring and your official transcript has not arrived, you will need to contact Academic Advising and Support Center at (aasc@loyola.edu) A staff member in AASC will have to register you for the 6th course.
    • IMPORTANT: All study abroad students must submit ONE waiver form.
    • IMPORTANT: Complete waiver A for selecting to self-register.
    • IMPORTANT: Complete waiver B if you need for the Office of International Programs to register you, because you will be on a Loyola sponsored trip, OR you will be in class on your registration day and time.
    • IMPORTANT: All study abroad students complete either a Waiver A form OR a Waiver B form (NOT BOTH), plus the must complete the Spring 2019 Registration Form for Study Abroad students. It consists of 3 pages. The first page you list your first-choice courses. The second page you list your course alternates. The third page you list the courses you are taking abroad and how they fit into your degree program.
    • Registration materials (one waiver and the 3 page Spring 2019 Registration Form are due in the Office of International Programs by October 12, 2018.
    • Important: You will need to check prerequisites and note on the registration form if the course(s) you want to take has any prerequisites. If a course(s) you want to take has a prerequisite(s), you need to note on the registration sheet when you completed the prerequisite(s).
    • Your registration form will not be accepted unless you complete all sections of the form, including listing prerequisite(s) classes.

Decide How You Want to Register:

Determine if you will be on a Loyola sponsored trip on your registration day. If so, you can ask the Office of International Programs to register you. Complete a Waiver B form and complete the registration form for study abroad students.

Determine if you will be in class during on your registration day and time. If so, you can ask the Office of International Programs to register you. Complete a Waiver B form and complete the registration form for study abroad students.

If you will NOT be on a Loyola sponsored trip or if you will NOT be in class during your registration time and day, you will self-register.

Please note that your time and number may not show on WebAdvisor until October 8, 2018 or later. However, you still must submit your registration materials by October 12, 2018. You can contact the Office of International Programs if you decide to change your registration selection once you know your time and number.

  • Study abroad students will register themselves on their registration day and time.
  • If you are on a Loyola sponsored trip during the time of your registration, OR if you will be in class during your registration time, you can ask the Office of International Programs to register you on your given day and time.
  • See below for more detailed information.
  • If you want to self-register, you must complete Waiver A indicating you are selecting to self-register and complete the Study Abroad Registration Form submit to the Office of International Programs by 5:00 p.m. EST October 12, 2018 to oipregistrations@loyola.edu.
  • If you want the Office of International Programs to register you, you must complete Wavier B indicating you are selecting to have the Office of International Programs register you and submit it to the Office of International Programs by 5:00 p.m. EST October 12, 2018 to oipregistrations@loyola.edu.

Deadline for Submitting Study Abroad Registration Materials: 

  • The Spring 2019 Registration Form for Study Abroad Students consists of 3 pages – (list of first-choice courses, course alternates, and list of courses you are taking abroad).
  • ALL STUDENTS: Whether you self-register or have the Office of International Programs register you, the deadline for submitting the Waiver Form (either waiver A OR waiver b) and the Spring 2019 registration form (3 pages) is 5:00 p.m. EST, Friday, October 12, 2018 to oipregistrations@loyola.edu
  • It is possible you may not know your time and number before the Office of International Programs’ deadline for submitting your registration documents.

Find all course information for registration:

Course-related information available via inside.loyola.edu:

  • WebAdvisor for Students > Search for Sections
    • Click the hyperlink under the Section Name and Title column for additional section information, including requisites, restrictions, and course descriptions.
  • Quick Links Course Listings
    • Use Course Listings to save sections to your preferred sections list.
    • You cannot register through Course Listings, only through WA.
  • You can use Course Listings to save sections to your preferred sections lists.
  • You cannot register through Course Listings, only through WebAdvisor.
  • Be sure to place courses on the WebAdvisor (WA) preferred sections list prior to registration day.
  • Doing so eliminates searching for courses during your registration period, but it does not guarantee you space in courses.

Know Where You Can Register for Courses:

How to access registration:

Two paths of access to the registration system are offered. Choose one:

  • https://inside.loyola.edu (Portal)
  • https://www.loyola.edu/webadvisor (WebAdvisor Direct)
  • Contact the Student Technology Center at 410-617-5555, if you have any technical difficulties with inside.loyola.edu or the direct WA site.
  • The Office of International Programs will give you electronic permission to register for classes.

Know where who will give you electronic permission:

  • The Office of International Programs will give you electronic permission, not your major advisor.
  • However, if you are a Sociology major, you MUST receive electronic permission from your major advisor to register. The Office of International will NOT give electronic permission to register to Sociology majors.
  • You will NOT be able to see the electronic permission from the Office of International Programs.
  • We HIGHLY recommend that you contact your major advisor before registering to confirm what courses you plan to take and to check if you missed something for Spring 2019.

Confirm You Are Not on a Financial Hold:

  • Students on financial holds will not be allowed to register for courses. Therefore, you should check if you are on a financial hold by going to insideLoyola.edu, WebAdvisor, Reg/Appointment Permission.
  • Sometimes holds are added just prior to registration, so be sure to check this screen the day before you register.
  • If you are on a hold, you should contact SAS (Student Administrative Services) at SAS@loyola.edu or call 410-617-5047 to resolve the matter before registration.

Deposits for Spring 2019:

  • All students who need on-campus housing for spring 2019 must submit a $300 housing deposit to Student Administrative Services by October 26, 2018. The deposit is non-refundable.
  • Failure to complete the housing application and pay the housing deposit will result in students not able to continue with the Study Abroad Housing Selection Process for the Spring 2019 and not receive on campus housing.
  • http://www.loyola.edu/department/reenrollmentdeposit.aspx

Study Abroad Housing Selection Process for Spring 2019

  • Students who are currently abroad who want to reside on campus for Spring 2019, must complete a Spring 2019 Housing Application and pay their $300 housing deposit.

  • Housing Application Due October 26, 2018. The Spring 2019 Housing Application for Study Abroad students will be open from October 15, 2018 through October 28, 2018. The Housing Application will be available through the Room Rez Housing Portal via Inside Loyola.

Confirm What Courses You Plan to Take:

  • Check times and professors for courses you want to take spring of 2019.
  • Just before you send in your registration form, confirm that courses, times, and/or professors have not changed since you started to review the spring 2019 course offerings on WebAdvisor or through inside.loyola.edu.
  • Confirm you did not create any time conflicts.
  • Juniors (Class of 2020) should check their registrations after seniors (Class of 2019) have registered to see if any of their course choices have closed.
  • Contact your major advisor and let your advisor know what you are registered for abroad and the abroad courses are working in your degree program.
  • Review with your major advisor what courses you plan to take spring of 2019.  
  • Confirm if you need to take a sixth course. Remember, your major advisor must give you electronic permission to take a sixth course.
  • Seniors will be allowed to register for a 6th course on October 25.
  • Juniors will be allowed to register for a 6th course starting November 19.
  • Sociology majors must receive electronic permission from their major advisor for spring courses.
  • Remember the Office of International Programs will give all students (with the exception of Sociology majors) electronic permission to register for courses - 5-3 credit courses and labs only. However, the Office of International Programs will not give electronic permission to register for a sixth (3 credit) course. You must receive your major advisor’s electronic permission to register for a sixth course.

Confirm if your course selections have a prerequisite(s) or need electronic permission from the instructor/department chair:

  • Check all courses you plan to take to see if they have a prerequisite(s) or needs electronic permission from the instructor.
  • The computer will not allow you to register for courses you have not satisfied the prerequisites.
  • Prerequisite courses taken abroad this fall will not be recognized by the computer, so you will NOT be able to register for it.
  • If you took a course over the summer (2018) but you did not have the official transcript sent to the Records Office for processing, you will not be able to register for a course(s) this spring 2019 that has the summer course(s) in 2018 as a prerequisite(s).
  • If a course needs electronic permission from the instructor, it is YOUR responsibility to contact the instructor before your registration date and time to receive the electronic permission.
  • We recommend getting the permission from the instructor in advance of your registration date.
  • Email permission from the instructor will be accepted, but you will need to send the email permission before your registration date to your study abroad coordinator in the Office of International Programs AND THE Office of International Programs will have to register you for the course(s).
  • Email permission(s) from instructors must be received by October 19, 2018 for the Class of 2019; October 26, 2018 for the Class of 2020; and November 2 for the Class of 2021.
  • If you do not receive electronic or email permission, you will not be able to register for the course(s).

Sixth course

  • All students (including those with prerequisites) must get electronic permission for a sixth course from their major advisor.
  • If you are unable to self-register for a sixth course because of a prerequisite issue, you can contact Academic Advising and Support Center via email (aasc@loyola.edu). Someone in their office will assist you with sixth course registration because of a prerequisite issue. They will use the registration form you originally submitted to the Office of International Programs, which she receives after the registration period has ended for each class year.

Sixth Course Information:

•  All students (including those with prerequisites) must get electronic permission for a sixth course from their major advisor.

•  If you are unable to self-register for a sixth course because of a prerequisite issue, you can contact Academic Advising and Support at aasc@loyola.edu.  They will refer to the registration form you originally submitted to the Office of International Programs, which the office receives after the registration period has ended for each class year.

•  If you are a senior, you can self-register for a sixth course on October 26, 2017 beginning at 9:00 a.m. EST Baltimore time.

How to Register: Self-Register or Have the Office of International Programs Register You

  • Before making a final decision, you should first investigate how reliable your Internet connection is abroad. You must keep in mind that not all study abroad programs have the same computer access, speeds, or capabilities.
  • If you encounter technical difficulties with web registration while abroad, you must decide whether you would like to try registering yourself again later in the day or have the Office of International Programs register you. Instructions on how to have the Office of International Programs register you are below.
  • You should NOT be missing class to register for courses. So if you are in class during your registration time, the Office of International Programs should register you. You should complete waiver B to give us permission to register you.
  • If you will be traveling on a Loyola sponsored program on your registration day, you can request to have the Office of International Programs to register you. You will need to check WebAdvisor to see what courses the Office of International Programs put you in.

Instructions and information for students self-registering

  • From your registration time up to 4:00 p.m. Baltimore, Eastern, Standard time, you will be able to register yourself, add, and drop courses.
  • You are in control of your schedule.
  • Do not attempt to register earlier than your official registration time on the registration menu. If you do, you will receive an error message that says you cannot register at this time. You will then have to begin again.
  • If your schedule does not include any courses that require prerequisites, you should be able to register for the courses you want provided there are no time conflicts, the course(s) is still running, and there is no special requirement associated with the course.
  • However, you may not be able to register for a course(s) due to the following reasons: course closed; time conflict; course cancellation; missing a prerequisite(s); missing permission from instructor; do not meet registration restrictions; or did not qualify on the placement exam.
  • IMPORTANT: If you are taking a course abroad that is a prerequisite for a course you want/need to take in the spring, you will NOT be able to register for this course(s). We do not have your official transcript from the spring yet, so the computer does not have this information to allow you to register for this course(s).
  • IMPORTANT: If you transferred a course or took a substitution course as a prerequisite for a course you want to register for in the spring, you may not be able to register for that course(s) in the spring because the computer may not recognize those transfer or substitution courses as fulfilling prerequisites.
  • IMPORTANT: If you cannot register for a course(s) because you are either taking the prerequisite(s) abroad, transferred a prerequisite course, have taken a course substitution, you should still go ahead and register for the courses you can. Next, get out of your student record in WebAdvisor, and send an email to your study abroad coordinator in the Office of International Programs asking them to register you for the course(s) you cannot register for in the spring. If we can verify you have fulfilled the prerequisite(s), we will be able to register you for it. If we cannot verify you are taking the prerequisite abroad, the Office of International Programs will NOT be able to register you for that course(s).

Problems if you self-register:

  If you encounter technical difficulties when self-registering and you would like for the Office of International Programs to now register you, you must email your study abroad coordinator informing him or her that you now would like for the Office of International Programs to register for the fall. Give them the following information: your full name, student ID number, program name, and written confirmation you now want the Office of International Programs to register you.

•  Example: John Smith, ID000000, Ghana Program, I chose to self-register, but now I would like for the Office of International Programs to register me. Put in the subject heading of the email, “Registration Difficulties”.

•  IMPORTANT: Please be advised students who selected to self-register and who run into registration problems will be assisted by the Office of International Programs on a first come, first serve, basis, and depending on the volume of requests, it may be later in the day or the following day before students experiencing technical difficulties abroad are registered.

Instructions and Information – if you have the International Programs to register you

  • We can assist you with registration in the event you are unable to self-register.
  • We can also override prerequisites provided you are in the process of completing the prerequisite(s) abroad. It is important that you complete the registration form in its entirety to help us get you a full-time load of courses.
  • The Office of International Programs will do our best to get you 5-3 credit courses, but sometimes due to courses being closed or time conflicts, we may not be able to register you for a full-time load. Also, we may get you 5-3 credit courses, but it may not be the exact courses you had on your Spring 2019 Registration form (page 1). We may have to go to your course alternates.
  • If you do not receive the schedule you want or if you want to make any changes, you will need to contact Academic Advising and Support Center to make changes to your schedule. 

Reasons Why You Must Complete ALL 3 Pages of the Registration Form

 Self-registering students:

  • If you run into any registration difficulties, the Office of International Programs can step in to assist you provided we have your registration form (all 3 pages) and we are not registering students who asked us to register them at that time. We do not have to wait to get the materials; we have it already.
  • We can verify prerequisites.
  • If we have your registration form (all 3 pages completed), we can check your course selection to see if there are any prerequisite issues you might have missed.
  • If you choose not to submit your registration form, you are taking full responsibility for any problems you encounter with registration.
  • We cannot give electronic permission (exception sociology majors) if we do not have the completed registration form.

Office of International Programs registering students:

  • If you complete all 3 pages of the Spring 2019 Registration form and submit them, you are giving us the tools we need to have in order to register you for classes.
  • This will assist us in getting a full-time schedule for you.
  • We can verify prerequisites.
  • We cannot give electronic permission (exception sociology majors) if we do not have the completed registration form.

Submit your Forms to the Office of International Programs

Deadlines and recommendations:

  • Complete either waiver A for waiver B to indicate your registration preference by October 12, 2018.
  • Complete the Spring 2019 Registration Form (all 3 pages) by October 12, 2018.
  • You can email your waiver form and the Spring 2019 Registration Form for Study Abroad Students to oipregistrations@loyola.edu.
  •  NOT SEND TO THE RECORDS OFFICE or to your program coordinator.
  • We must have your completed forms by the above deadline BEFORE we can give you electronic permission to register.
  • Sociology majors must complete the forms and submit them along with the waiver, but they will need to obtain electronic permission from their major advisor.
  • You will NOT be able to see our electronic permission on WebAdvisor.
  • Before submitting the Spring 2019 registration form, make sure you check WebAdvisor after the class ahead of you registers to ensure the courses you are selecting are still open or running.
  • If you submit your registration forms to the Office of International Programs, but discover one or more of your course sections are closed or cancelled, you can send an email asking us to update your registration form OR you can submit another registration form with the updated changes.

Course Override Form

What to do if a course you need is closed:

•  If a course you need to take in the spring is closed, you will need to complete a Course Override form.

•  You will have to complete a separate Course Override form for each course that you want to take.

•  Here is the link for the Course Override form: http://www.loyola.edu/department/aasc/students/registration

•  You need to submit the Course Override form to Academic Advising and Support Center at aasc@loyola.edu.

Registration Day: Self-Registering

What you should do if you are self-registering:

  • If you are self-registering, you should begin at your exact time or later.
  • The start time of registration is based on EST – Baltimore time. If you go in too early, you will receive an error message.
  • If you know you will not be able to register for a course because you are taking the prerequisite(s) abroad, you can register for all other courses yourself. Next, contact your program director in the Office of International Programs to ask him/her to register you for the course in question.
  • Send your program director in the Office of International Programs an email to say you are no longer in your student record and you want him/her to register you for the course(s) you cannot enter.
  • Make sure you are logged out of your student record when you request your program director to register you for the course(s) you cannot enter yourself.
  • In addition, your program director in the Office of International Programs must have confirmation (the Courses Taken Abroad form) that you are indeed taking the prerequisite course(s) abroad.
  • Therefore, if you did not turn in the registration forms as requested, your program director will not be able to register you for it.
  • If you experience technical difficulties from overseas while registering, you will have to decide if you want to try registering yourself again later in the day, or whether you would like international programs to register you on your behalf.
  • If you encounter technical difficulties and would like the Office of International Programs to register you, you must email oipregistrations@loyola.edu with your full name, Loyola student ID, program information, and written verification in an email saying you now want international programs to register you due to technical difficulties.
  • If you are having difficulty registering for a particular course(s), before contacting the Office of International Programs, check to see if:
    -you have satisfied all of the prerequisites for the course in question
    -the desired course(s) section(s) is not closed
    -you have permission (electronic or email) from the instructor (if necessary)
  • The above are all common reasons that some courses may not be available.
  • If you are running into registration problems and it is not one of the reasons above, you should send a detailed email describing the problem to oipregistrations@loyola.edu using “Registration Issues” in the subject line.
  • Be as detailed as possible in describing the registration problem that you are encountering, including the course title, number and section for every course you are having difficulties registering.
  • Remember: Students will be assisted on a first-come, first-served basis, and depending on the volume of requests, it may be later in the day or the following day before students experiencing problems registering for certain courses are registered.

 

Registration Day: Office of International Programs Registers You

What you should know:

What the Office of International Programs will do on Registration Day: We will register you at your assigned time and on your assigned day:

  • If you elected to have the Office of International Programs register you, you cannot go on WebAdvisor to register yourself! This could jeopardize your registration. Only one person can be in a student’s record at a time. If you go into your record after you have given the Office of International Programs permission to register you, this will lock your record and you will not be registered for courses.
  • You should wait at least 20 minutes after your registration time to see your course selections. Please confirm that you have been registered!
  • Remember: Two people cannot be in the same record at the same time. It will cause the record to lock and this will delay your registration. This is why you must wait at least 20 minutes after your registration time to check your course schedule.

Changing Course Schedules After Registration Time: What to Do

What to do after Registration:

  • Most students should have a full course load (five courses/15.0 credits) once they have registered through WebAdvisor or through the Office of International Programs.
  • If you elected to have the Office of International Programs register you and you want to make changes to this schedule, you need to email Academic Advising and Support Center at aasc@loyola.edu. Someone from their office will assist you with drop/add from abroad. 
  • You will need to send them an email outlining the specific course you want to drop and the course you want to add. You need to give the course number, course title and course section.
  • Requests will be handled in the order that they are received.
  • If you self-registered, you have until 4 p.m. Eastern Standard time (Baltimore time) on your registration day to add and drop. Once it is closed, you will need to send your course schedule changes to Academic Advising and Support Center at aasc@loyola.edu
  • All students (whether you self-registered or had international programs register you) have the option of changing their schedule using WebAdvisor.
  • WebAdvisor add/drop opens on November 19, 2018 at 9 a.m. Eastern Standard time (Baltimore time).