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2023 Summer Hours

Summer Hours "early Fridays"

Recognizing the contributions of colleagues across the University, the President’s Cabinet has decided to reward employees with a shortened work week, closing at noon for nine (9) Fridays during the months of June, July, and August (with some exceptions) – see full list of dates below.

  • The intent of this benefit is to allow employees who are working to have more time to spend with their families during the summer months.
  • It is critical that department remains staffed Friday through noon.
  • This year, full-time employees who are not at work on an early Friday due to vacation, personal, or sick leave, may code 4.0 hours “unscheduled close” in TCP for the “early Friday” time off, and 3.5 hours (or 4.0 hours if normally scheduled for 40 hours per week) of vacation, personal, or sick leave.
  • Staff should use the code “9999990007 – Unscheduled Close” in Time-Clock-Plus (TCP) to code the 4.0 hours for “early Fridays”. Administrators should use the code “Unscheduled Close” when scheduling the “early Fridays” in the TCP Request Manager.
  • “Early Fridays” up to a maximum of 4.0 hours per week are to be used ONLY to bring employees’ total hours for the work week to their normally scheduled total hours. “Early Fridays" (hours) are not intended to bring employees’ hours above their normally scheduled hours for each week.
  • Overtime pay is granted when an hourly employee actually works more than 40 hours in a week. “Early Fridays" (hours) are not included in the calculation of overtime.
  • Employees who choose to work all 5 days, may not “bank” the missed “early Friday" for another week. They will be paid for the days worked, and no additional pay will be due them. 
  • Part-time employees should refer to the employee handbook regarding paid holidays.
  • If a non-essential employee actually works their usual number of days during this period of time, they cannot record “early Fridays” during that week or be paid for extra hours for the time not taken. 
  • Every effort will be made to provide Essential Personnel with one “early Friday” during the work week.
    • The “early Friday” may be a day other than Friday, to allow the supervisor to cover the department while providing the privilege to all shift workers.
    • If due to business reasons the supervisor is not able to provide an early Friday or anticipates not being able to provide a delayed “early Friday” that week or in the near future (within 3-4 weeks) the supervisor, at their discretion, may either:
      • Allow the employee to accumulate up to 2 “early Friday” delayed 4-hour slots to be used within the next 3-4 weeks; or,
      • The supervisor may approve the employee to work during the “early Friday” and code 4 hours regular time actually worked that week, plus 4 hours “unscheduled close” hours for the “early Friday” that the employee was unable to use that week. Code “BNF” for the 4.0 regular hours worked, and code “UC” for the 4.0 hours not granted. UC hours are ineligible for shift differential.

2023 “early Fridays”

 30-Jun - full day off

Summer Attire

We recognize that some employees are on campus at this time. Starting Monday, May 29, through Friday, August 11, 2023, the University will allow business casual work attire. Employees are expected to use good judgment while taking advantage of a more relaxed standard of business attire. Employees who report for work dressed inappropriately may be sent home to change.

Summer hours and attire will end as of Friday, August 11, 2023 with regular schedules and business attire resuming on August 14, 2023.

Appropriate Attire Inappropriate/ Unacceptable Attire
  • Khaki or dress/casual slacks
  • Capris
  • Jeans (clean and untorn)
  • Sweatpants, yoga pants, spandex leggings
  • Ripped or torn Jeans of any kind
  • Golf or polo shirts
  • Casual shirts with collars
  • Crop, tank, tube or halter-tops
  • T-shirts with logos
  • Casual dresses or skirts
  • Skorts
  • Backless dresses
  • Skirts/dresses/skorts with hems more than 2" above the knees
  • Spaghetti strap dresses
  • Shorts (physical plant only)
  • Shorts-(other than physical plant – note to physical plant: no short-shorts, spandex or bike shorts)
  • Flip flops of any type
  • Sneakers