Payroll Schedules

View payroll schedules per employment type:

• Administrators, Faculty, and Affiliates (Semi-Monthly) 
• Staff and Students (Bi-Weekly)

Understanding the Payroll Schedule

Payroll & Benefits Pay Period

Indicated pay periods are within the benefits fiscal year from July 1st to June 30th. Certain benefits are prorated based on the eligibility start date.

Pay Period

The starting date marks the beginning of the pay period, while the ending date is the final date of the pay period. Be mindful of any changes made within the system that could affect payroll. Effective dates drive payments and retroactive activities, which have a direct impact.

Business Process Initiation Deadline

Activities affecting payroll, such as compensation changes and other adjustments, should be initiated in Workday no later than this date to ensure adequate time for the subsequent steps in the business process.

Business Process Completion Deadline

This is the deadline for all data entry. System adjustments and business processes must be finalized to ensure timely payroll processing. Payroll operations cannot guarantee transactions entered after this date.

Timesheet Approval Deadline

Time approval is available until 12:00 PM (noon) on the Monday following the close of the pay period. Time is locked to allow payroll to process. All adjustments to time and absence must be communicated via email to payroll@loyola.edu after that time.

Pay Date

For employees, this is the day wages or salaries are officially disbursed and available. Pay available before the pay date is at the discretion of your financial institution. The University ensures payment by the pay date indicated on our schedule per HR policy.