Loyola University Maryland

Office of Human Resources

Tuition Remission Benefits

Regular full-time employees, their legal spouses and dependent children, and part-time employees are entitled to apply for tuition remission benefits.  The tuition remission benefit applies only to tuition charges.  All prospective students must meet normal criteria for admission. Specific information regarding admission criteria may be obtained from the admission office (ext. 5012 – undergraduate or ext. 5020 – graduate). For complete eligibility and policy details including eligibility, dependent guidelines, separation from the University, and taxation of benefits, please refer to your Employee Policy Manual.

Eligibility

  • Regular full-time employees and faculty members receive 100 percent tuition remission effective the first full semester following the completion of one year of continuous employment.  To continue in the tuition remission program, employees must remain in an eligible academic and employment status.  This benefit is extended to retirees.
  • Regular core, half-time, part-time employees and faculty members holding four-fifths-time appointments with a minimum of one year of continuous employment receive tuition remission on a prorated basis.  For example, someone working 80 percent of a regular full-time schedule would be eligible for 80 percent tuition remission.  Spouses and children of employees and faculty in these categories are not eligible for tuition remission benefits.
  • Part-time faculty members holding less than a four-fifths-time appointment with a  minimum of one full academic year of continuous service may receive tuition remission  during the academic year in which they teach at a rate of 25 percent of tuition remission for one course for each course that is contracted through the deans’ offices.  For example, a faculty member teaching two courses during a semester would be eligible for either 50 percent remission on one course taken that academic year or 25 percent remission on each of two courses taken that academic year.  Spouses and children of part-time faculty in this category are not eligible for tuition remission

Course and Credit Guidelines

Tuition remission for eligible employees and faculty is limited to a maximum of two undergraduate or graduate courses or six credit hours per fall, spring and summer semesters, whichever is less.  For the purposes of this policy the various summer sessions will be treated as one semester.  There is no limit on the number of undergraduate and graduate degrees obtained by employee through tuition remission.

Learn more about Undergraduate Admissions here
Learn more about Graduate Admissions here

Flex Schedule For Staff Employees

The University encourages supervisors to support professional development efforts of staff employees by allowing flexible work schedules, as long as the workflow of the department is not affected. Tuition remission is authorized with the understanding that class and study hours do not conflict with regular work schedules. Employees may attend one course per semester (fall/spring) during the normal workday without being required to use vacation or personal leave provided that:

  • The course is not offered at a time outside regular working hours;
  • The employee consults with his/her supervisor in advance of registering for the course and obtains the supervisor’s approval by completing a Flex Schedule Form (for the employee to attach to the tuition remission application);
  • The employee has arranged coverage for the office while attending class; and,
  • The employee is willing to make up the time away from the work area, on the same day, by using lunch time, reporting to work earlier or staying later.

Forms

Spouse Eligibility

An eligible legal spouse of a regular full-time employee or faculty member is entitled to 100 percent tuition remission benefits effective the first full semester following the employee’s completion of two full years of continuous employment.

Dependent Children Eligibility

“Dependent child” is defined by the Internal Revenue Service. Regular full-time employees and faculty applying for tuition remission benefits for dependent children or stepchildren must provide a copy of their most recent federal tax return (Form 1040) for each year in which the child receives remission to verify dependency or a court order awarding full custody to the Loyola employee/parent for the school year covered. An eligible dependent child of a regular full-time employee is entitled to 100 percent tuition remission benefits effective the beginning of the first full academic year (not semester) following the employee’s completion of five full years of continuous employment.

An eligible dependent child may take courses at Loyola University Maryland toward one undergraduate degree.  The tuition benefit for dependent children is limited to 10 semesters (5 academic years) for an undergraduate degree. 

College Tuition Exchange Programs

Faculty, Administrators, and Staff Exchange (FACHEX) Program

The University participates in a Jesuit Faculty and Staff Children Exchange Program (FACHEX), which is an undergraduate tuition remission program for dependent children of eligible full-time employees. It permits a limited number of dependent children eligible for tuition remission at Loyola University Maryland to receive the same benefit from the majority of Jesuit colleges and universities. Benefits are subject to the individual student meeting regular criteria at the given school for admission as a full-time student. All prospective students must apply and meet normal criteria for admission. Specific information regarding admission procedures and criteria may be obtained directly from the FACHEX schools. 

FACHEX applicants can apply on-line here. Note: If you are applying to Loyola University Maryland do not use the online application. Submit your tuition remission application to the benefits and wellness office.

Current applicants can recertify by completing the scholarship application here.

Tuition Exchange, Inc. (TE) Program

Loyola University Maryland participates in the Tuition Exchange Program, a national network of 660 + member schools. Membership includes private as well as public institutions, liberal arts colleges and comprehensive institutions of higher education, and specialized schools. Dependent children of eligible employees may apply for undergraduate admission to one of the participating institutions and, if accepted, are eligible for tuition remission subject to the terms and conditions set by the accepting institution. All prospective students must apply and meet normal criteria for admission. Benefits are subject to the individual student meeting regular criteria for admission as a full-time student. Specific information regarding admission procedures and criteria may be obtained directly from the TE schools.

Tuition Exchange applicants can apply on-line here. Note: If you are applying to Loyola University Maryland do not use the online application. Submit your tuition remission application to the benefits and wellness office.

Current applicants can recertify by completing the scholarship application here.

High School Tuition Remission (Full-Time Employees and Faculty Hired Prior to Feb. 1, 2004)

Faculty, staff, and administrators hired on or after February 1, 2004, are not eligible for the high school tuition remission benefit. However, eligible full-time employees and faculty hired prior to February 1, 2004, are grandfathered and will continue to receive benefits for their eligible dependent children.  Eligible full-time employees may request tuition remission for their dependent sons and daughters to attend three private high schools (Mercy High School, Calvert Hall, and Loyola Blakefield). To participate in the high school tuition remission benefit, dependent children must follow the appropriate application procedures and be accepted for admission as a full-time student. All prospective students must meet normal criteria for admission. Specific information regarding admission procedures and criteria may be obtained directly from the high school. Please refer to your Staff and Administrator Policy Manual for more information.

High School Tuition Remission Forms

Questions about tuition remission benefits may be directed to the benefits and wellness office in human resources at ext. 1368.

This website provides a summary of the benefits available. The University reserves the right to modify, amend, suspend or terminate any plan at any time, and for any reason without prior notification. You will be notified of any changes to these plans and how they affect your benefits, if at all. The plans described on this website are governed by insurance contracts and plan documents, which are available for examination. We have attempted to make explanations of the plans on this website as accurate as possible. However, should there be a discrepancy between this website and the provisions of the insurance contracts or plan documents, the provisions of the insurance contracts or plan documents will govern. In addition, you should not rely on any oral descriptions of these plans, since the written descriptions in the insurance contracts and plan documents will always govern.